Staff Overtime Guidelines

Executive HeadChair of GovernorsReview Dates
Last Review: 07/07/2016
Trevor Patterson Philip Cavalier-Lumley Next Review: 03/2019

Time worked out of hours should be agreed beforehand with your Line Manager/Year Group Leader and then the Executive Headteacher/Head of School who in turn would be responsible to the Chair of Governors.

The procedure for allocating Overtime:

  • Line Manager/Year Group Leader asks staff if available and willing to do overtime;
  • Line Manager/Year Group Leader seeks authority from Executive Headteacher/Head of School to offer overtime.
  • Line Manager/Year Group Leader offers overtime to staff and MUST sign the Overtime claim form to authorise the overtime.
  • Executive Headteacher/Head of School MUST also sign the Overtime claim form to authorise the overtime for payment.

The School Business Manager must not accept any overtime claim form without a signature from the Line Manager/Year Group Leader.

The School Business Manager must not process any overtime claim form without a signature from the Executive Headteacher/Head of School.

The School Business Manager must not authorise any overtime claim form for themselves without a signature from the Executive Headteacher/Head of School.

The School Business Manager must not process any overtime claim form for themselves without it being witnessed by Executive Headteacher/Head of School.

Any continuous/regular overtime that is approved by Executive Headteacher/Head of School will not be considered as an amendment or change to your contractual hours of work.

A record should be kept in the school office by the School Business Manager.

Time allocated to be rounded to nearest 15 minutes.

Overtime would not be given for time of less than 15 minutes.

The Leadership Team at Blakehill recognise that staff often give their time freely in supporting the children in school activities.

To recompense staff for being so supportive the following guidelines are there to support fairness across school.

School Trips/ Residentials/Courses:

If support staff go on a residential educational visit 3 hrs overtime will be paid for each night away plus one hour for lunchtime

If a member of the support staff is asked to go on a one day educational visit as part of the national curriculum, staff can claim overtime for up to 3 hours plus one hour for lunchtime.

Support staff that choose to go on courses on days that they are not contracted to work will not be paid overtime as this should act as part of their professional development. Overtime will be paid to staff who have been asked, by a member of the SMT to attend a course out of contracted hours. Overtime will not be paid for staff who work additional hours without the authorisation of a member of the SMT.

If a staff member is asked to support or run an after school club / extra curricular activity and this has been authorised by a team leader, overtime will be granted. If a member of staff volunteers to assist in an afterschool club / extra curricular activity and it is unauthorised, overtime will not be granted.